The con chair asked Mary Robinette Kowal (who I quoted in one of those posts) to assist in repairing the programming grid. She’s run programming for more than one Nebula conference (and I believe a few other conventions) and seemed a good choice. She made a couple of short comments online right after agreeing, in which she said she had several volunteers to help, and would be too busy for the next several days to answer any questions from people not directly involved.
The con has subsequently published a new schedule, which looks much more diverse (in both topic and participation). I’ve seen several of the pros who had previously said they would withdraw from programming to make room for others since post that they had agreed to participate in at least one event in the new schedule.
I’m sure it was a mad scramble, and my hat’s off to the staff for realizing they needed to fix the problems, for being willing to accept help when it was offered, and to everyone who pitched in. It looks like a great program. I hope this was a learning experience for some people.
And I hope everyone who attends has a fabulous time.
But the best commentary I’ve seen on the topic of convention programming, the desire some fans have to only include popular/well-known/established writers, et cetera, has got to be the amusing short story Cora Buhlert posted a few days ago: Convention Programming in the Age of Necromancy – A Short Story. You should go read it there, because it’s hilarious, but I will include the opening to give you a taste:
At the daily program operations meeting of a science fiction convention that shall remain unnamed, the debate got rather heated.
“We absolutely need to hold the ‘Future of Military Science Fiction’ panel in Auditorium 3,” the head of programming, whom we’ll call Matt, said.
“And why?” his fellow volunteer, who shall henceforth be known as Lucy, asked, “Is military SF so important, that it needs one of the bigger rooms, while we shove the ‘Own Voices’ panel into a tiny cupboard?”
“No,” Matt said, “But Auditorium 3 has air conditioning.”
Lucy tapped her foot. “And? Are old white dude military SF fans more deserving of coolness and air than own voices creators and fans?”
Matt sighed. “No, but Heinlein’s reanimated corpse is coming to the panel. And trust me, he smells abominably. Oh yes, and he’s declared that he wants to attend the ‘Alternative Sexualities in Science Fiction’ panel, so we’d better put that in a room with AC, too.”
A personal note: The first time I was in charge of programming for a convention was an accident. I was on staff as the convention book editor (and I was also responsible for laying out the pocket program), and had previously been a panelist at the same convention. The person who was in charge of programming missed a couple of meetings as we were getting down to the wire, and she wasn’t responding to e-mails or phone calls from anyone. I was getting frantic because I didn’t have content for the program books. Many of us who had responded to the programming survey were worried because we hadn’t heard what panels (if any) we were on.
Turned out that the person in charge of programming had had a massive stroke and was in the hospital for an extended time. The hospital had not been able to contact her daughter (who was also on con staff, but she lived on the other side of the country, and her job at the con was strictly on-site. The daughter was on an extended business travel thing during the weeks all this was going down). The upshot was that at nearly the last minute to finish the program books, we found all this out, and suddenly I was in charge of programming. With the help of a couple of other people (and with a pile of email messages once we redirected the programming alias), I put together a programming grid in about three days. It wasn’t the best programming grid I ever saw, but we got it done.
And panelists were happy. We got a lot of compliments on the programming.
And that’s how I ended up in charge of programming for the following two years at that convention. We had a slightly less frantic process the next two years.
The woman who had the stroke did get out of the hospital and even attended the next couple of year’s convention in a wheelchair. Sadly, one of the things my successor had to put in his first grid as programming lead was a memorial service for her.
I wish I had a more upbeat ending to this tale.
The only conclusion I have is: running programming for a convention takes you in directions you never expected. It is an adventure, but remember that one of the definitions of “adventure story” is something really awful that happens to someone else.